Automated Accrual & Unbilled GRN Monitoring

Bring precision to month-end close with real-time visibility into unbilled liabilities.

AutoOps detects goods received without invoices, calculates accruals using configurable rules, and generates reconciliation-ready summaries. Finance and accounts payable teams gain a unified, automated system that reduces manual effort, improves accuracy, shortens close cycles, and strengthens audit readiness.

The Prolem

In many organizations, goods are received before invoices arrive, creating hidden financial liabilities. Month-end accruals are manually tracked via spreadsheets, leading to errors and delays. Without real-time tracking, organizations risk misstated financials, delayed closes, and higher audit exposure.

Critical Pain Points

Manual GRN Tracking

Open GRNs without invoices are identified through manual reconciliation across systems.

Spreadsheet-Based Accruals

Accrual calculations rely on offline models, increasing error risk and inconsistency.

Inconsistent Cutoff Enforcement

Month-end cutoff dates are not uniformly applied across procurement, warehouse, and finance teams.

Hidden Liabilities

Material obligations may be overlooked or underestimated during financial close.

Lack of Real-Time Visibility

Finance teams do not have continuous insight into outstanding unbilled goods.

Our Solution

A centralized, automated system for continuous accrual tracking and unbilled GRN monitoring. AutoOps integrates procurement, inventory, and finance data to detect unbilled receipts in real time and apply rule-based accrual calculations automatically. Finance leaders can define accrual logic, materiality thresholds, and cutoff rules; ensuring consistency and control across the close process without manual dependency. By combining data, workflows, and real-time alerts, AutoOps transforms accrual management from a reactive month-end activity into a continuous, system-driven process.

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How it Works

Automated GRN Detection

AutoOps continuously scans procurement and inventory systems to identify goods received without corresponding invoices.

Match GRNs against supplier invoices in real time

Flag open GRNs pending invoicing

Maintain an up-to-date list of unbilled receipts

Rule-Based Accrual Engine

Accruals are calculated automatically using configurable business rules.

Define accrual logic by supplier, category, or transaction type

Use PO values, historical pricing, or standard cost benchmarks

Apply consistent calculation methods across all transactions

Cutoff Date Enforcement

AutoOps enforces consistent cutoff policies across teams.

Define month-end cutoff rules

Automatically include/exclude transactions based on timing

Ensure alignment between operations and finance

Materiality Threshold Monitoring

Configurable thresholds help teams focus on high-impact accruals.

Trigger alerts for material unbilled liabilities

Prioritize high-value GRNs for review

Avoid noise from low-impact transactions

Real-Time Alerts & Notifications

Finance and AP teams are notified as soon as accrual conditions are met.

Alerts for new unbilled GRNs

Notifications for material accrual changes

Updates during close cycles

Accrual Dashboards & Reconciliation

Centralized dashboards provide complete visibility into accrual status.

Monitor total unbilled liabilities in real time

Drill down to GRN-level details

Generate reconciliation summaries for reporting and audits

Who Benefits

Measurable results across operations, ecommerce, and leadership

Finance Teams

Accelerate month-end close with automated accrual tracking

Improve financial accuracy by reducing manual processes

Enhance audit readiness with complete visibility into liabilities

Accounts Payable Teams

Gain real-time visibility into pending invoices and unbilled receipts

Prioritize follow-ups with suppliers efficiently

Eliminate reconciliation delays and reduce errors

Procurement & Operations Teams

Ensure alignment between goods receipt and financial reporting

Reduce discrepancies between operational and financial data

Improve coordination across teams with structured exception tracking

Founders & Business Leaders

Gain confidence in financial statements with accurate liability reporting

Minimize risk from misstatements and audit findings

Make proactive decisions to strengthen working capital management

Business Impacts

99%

Faster Month-End Close Reduce manual effort and accelerate financial reporting cycles

98%

Accurate Reporting: Ensure liabilities are consistently captured and reported

100%

Traceable Audit Readiness Maintain clear, auditable accrual records with full visibility

Real-Time Liability Visibility

Continuously monitor unbilled goods across the organization

Detect Unbilled Liabilities And Calculate Accruals In Real Time

See how AutoOps transforms accrual tracking and unbilled GRN monitoring into a continuous, automated process. Detect liabilities in real time, enforce consistent accrual logic, and close your books with confidence; all within a single, configurable operational platform.

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